Solution-IV Reprographics®
Version 8.52P Release Notice
Introduction:
Solution-IV Reprographics 8.51P was released February 9, 2004. This document explains the modifications and enhancements that were made to Solution-IV Reprographics between versions 8.51P and 8.52P.
This section briefly describes the changes that were made in each module.
FormsCreator™ (new module, released with 8.51P)
FormsCreator is a powerful, cost-effective form design and document delivery system, based on the industry standard Crystal Reports and VSI*FAX products, that enables organizations to deliver complex business documents according to their needs.
Now your core accounting and Point of Sale applications running on Windows, UNIX and OpenVMS can deliver laser quality orders, invoices, purchase orders and customer statements directly to a laser printer, fax output or e-mail system.
FormsCreator eliminates the need for expensive pre-printed forms, their management and warehousing, as well as the hassles associated with manual form loading, separation and splitting. Instead, a variety of forms can be selectively printed, faxed, or e-mailed as the demand arises. Even the number of copies to print is a setup parameter for each form.
For more information on FormsCreator, see Appendix D of the Solution-IV Installation & Upgrade Guide for version 8.52P.
Customer Relations Module (CRM)
CRM is a web-based customer service module that enables customers to review their accounts, print statements and invoices, enter orders, get quotes and place service requests over the Internet.
No changes were made between 8.51P and 8.52P.
Service Contract Management (CRM)
The SCM system maintains service contract, warranty, service and maintenance call information and service dispatches. When used with the CRM module, customers may place service requests over the Internet.
No changes were made between 8.51P and 8.52P.
Accounts Payable:
Payment Selection Entry - Added the ability to select from a view invoices to pay by entering PK in the invoice number field.
Accounts Receivable:
Cash Receipts Register & Update - Resolved an issue where cash receipts that have been posted might not have been removed from the cash entry files, resulting in potentially posting the same receipts again.
Invoice History Inquiry - Tightened the read range on the selection for faster processing.
Customer Inquiry - Resolved issues with the reprint option.
Customer Inquiry - Resolved issues when using hotkey coming to/from inquiry.
Status Change Update - Resolved issue that may occur if using FormsCreator.
Cash Receipts Register & Update - Resolved issue of possible duplication of checks into Bank Reconciliation.
Fixed Assets:
Depreciation Calculation - Added the ability to allocate the depreciation expense in General Ledger by department and/or location.
FormsCreator:
Printer Maintenance - Added the ability to remove printers.
Order/Invoice Printing - Revised some fields for clarity.
Fax & Email Log - View now restricts data older than 60 days old.
Statement Printing - Resolved possible Error 43's.
General Ledger:
Standard Financial Statements - Actual vs Budget future current period figures corrected.
Inventory Control:
Average Cost - If no average cost in the Item/Warehouse file, use last cost instead.
Inventory Adjustments - Corrected issues where negative adjustments caused problems in the tier file.
Item Inquiry - Corrected item formatting issues in Item Inquiry.
Parameter Maintenance - Added new formatting options for items.
Period End Processing - Added ability to recalculate the average cost on LIFO, FIFO, Serial or Lot type items.
Transaction Entry - Added ability to lookup by item code or vendor part number.
Transaction Entry - Receipts - Corrected possible issue with UOM conversion.
Transaction Register & Update - Corrected issues associated with serial items, serial item returns, transfers, lot/serial items and cost. Removed setting of unit cost.
Valuation Report - Corrected sort issues.
Variance Report & Update - Corrected issues were some updated quantities weren’t being posted.
Order Processing:
Average Cost - See Inventory Control.
Contract Listing - Added summary only option.
Invoice Entry - Corrected issue where lot/serial lines weren’t copied from an order to an invoice; corrected issues with committed quantities; corrected issues with pre-filling quantities on lot/serial items.
Order Entry - Cash Customers - Added ability to enter quotes, orders and RMA’s for cash customers, even if the operator is normally not allowed to enter point of sale transactions.
Order Reports - Corrected issues with printed flags.
Order/Invoice Entry - Forced entry at payment screen, if applicable; corrected issue with drop shipments and serial type items.
Order/Invoice Printing - Corrected issues with FormsCreator forms if report width > 99 characters.
Order Status Reports - Added last operator to reports.
Packing List Entry - Corrected issue where prices were improperly calculated in Packing List Entry.
Picking Ticket Printing - Corrected issue where quantities on the picking ticket might be incorrect if the order was created from a quote.
Reprint Selected Invoices - Added a new option for reprinting invoices.
Sales Analysis Reports - Corrected issue where descriptions may not print on report; added ability to report all sales by sales rep in addition to commissionable sales by sales rep.
Sales Journal & Update - Corrected issue where the sales analysis files may not always be updated; added drop ship costs to profitability report; corrected issues with quantities committed in item/warehouse records; corrected possible issues with UOM conversions and backorder quantities.
Summary Invoice Creation - Enhanced to allow entry of invoice date instead of always using the terminal date; last operator code corrected.
Payroll:
No changes to Payroll in this release. There will be a Payroll only release in December 2004 containing the updates to the 2004 W-2 forms as well as the 2005 tax tables
Purchase Order:
Average Cost - See Inventory Control.
Expected Delivery Report - Now suppresses the printing of lines that have been fully received.
Period End Processing - Corrected possible issue with override UOM’s and On-PO quantities.
Purchase Order Entry - Added a warning when an item is on another line of the same PO; corrected issues where a PO had lines deleted and the On-PO amount wasn’t updated properly.
Receipts Entry - Corrected issues associated with negative receipts of serial-type items.
Transaction Entry - Corrected issue with two or more receipts, returns or invoices for the same PO in the same batch.
System Utilities:
Hotkey - Corrected focus issues; corrected issues with reprints if entered Customer Inquiry via Hotkey.
Required and Complimentary Products:
The following Solution-IV version number has been assigned to this release and requires the following other products in order to run: